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Enrichment Center

 

MONROE ACADEMY

ENRICHMENT ROOM

POLICIES AND PROCEDURES MANUAL

 

 

MISSION STATEMENT

To provide supplemental educational support for students of Monroe Academy who are at risk to fail due to specific learning disabilities or poor school performance.

LOCATION

The Enrichment Room will be located in the upper elementary building.

INCLUSION CRITERIA

*Before admission to the enrichment room program, a student must meet all eligibility requirements for school and be enrolled at Monroe Academy.

*The student must have a recent (less than 3 years) psycho-educational evaluation by a certified psychologist, psychometrist, or LPC. The testing should include an IQ test, achievement test, and an evaluation for behavior and attention.

One of the following is necessary for placement in the program:

  • Medical Diagnosis or Psychological Disorder
  • Developmental Learning Disorder
  • Attention Deficit Disorder
  • Central Auditory Processing Disorder
  • Expressive or Receptive Language Disorder

 

PLEASE NOTE: MONROE ACADEMY IS UNABLE TO ACCOMMODATE STUDENTS WITH INTELLECTUALLY DEFICIENT AND/OR SEVERE BEHAVIORAL AND/OR EMOTIONAL DIFFICULTIES. These students require very specialized settings, resources and teachers that are beyond the capabilities of Monroe Academy.

 

EDUCATION ACCOMMODATIONS/ADAPTATIONS

Education accomodations and/or adaptations for students with a diagnosed learning disability or special needs requirement will only be implemented after the student meets certain criteria as defined above.

In order for a Monroe Academy student to receive specialized and/or additional educational accommodations and/or adaptations, beyond those available to all students, the parents/legal guardians of the student must obtain, at their own cost, a psycho-educational evaluation and accompanying written report. 

The professional performing the evaluation must be pre-approved by the Monroe Academy Enrichment Teacher. If the parent and/or guardian does not know of a professional who is qualified to perform the needed evaluation and testing, Monroe Academy may give the parent names of professionals who have done such testing for Monroe Academy students in the past. However, by providing the names of professionals, Monroe Academy does not make any representation as to the current quality of work the professional provides and Monroe Academy does not warrant or assume any liability for any work, evaluation, treatment, diagnosis, or testing that may ultimately be performed by such professional.

The psycho-educational evaluation performed by the pre-approved professional must include valid and scientifically accepted testing and must, at the least, assess the following: the student's IQ, academic achievement, developmental assessment, and behavior and attention testing. All testing must be performed and interpreted by appropriately licensed and/or certified professional(s). The following are examples of acceptable testing instruments (each test listed would need to be the most recent or latest version of the test):

IQ:  WISC; K-ABC; Cognitive Battery of the Woodcock Johnson; Cognitive Assessment System; UNIT          

Achievement: Woodcock-Johnson Test of Achievement; Wechsler Individual Achievement Test

Behavior  and Attention: Achenbach Child Behavior Checklist; Teacher's Report Form;     Behavior Assessment System for Children;  Behavior Rating Inventory of Executive Functioning; Conner's Rating Scales

After completion of the psycho-educational evaluation, a written report detailing the professional's evaluation and opinions must be provided to the Monroe Academy Enrichment Teacher. The written report must contain, at the least, the following:

  • the professional's opinion as to any diagnosis of an educational, medical and/or behavioral disability or condition based on DSM (latest version) or lCD (latest version) criteria.
  • the professional's opinion regarding the student's cognitive age or academic grade level in comparison to other students of their developmental age
  • an educational plan that outlines the most appropriate classroom environment adaptations or accommodations for the student , as well as any other resources that would aid the student in light of his or her educational and learning needs, disability , or medical condition based on the diagnosis.

 

After review of the  professional's evaluation and recommendations, the Monroe Academy Enrichment Teacher and Headmaster will have sole discretion on determining how best to implement education  accommodations for the student within the capabilities of Monroe Academy. Monroe Academy reserves the right to include consultants in its review of the records/testing and in deciding what accommodations can and should be provided to the student. However, any consultants utilized by Monroe Academy will be required to enter into a confidentiality agreement covering any student records reviewed.

Accommodations  will  be  made  on  a  case-by-case  basis  and  only  if  they  fall  within  the capabilities  of   Monroe  Academy.  If Monroe Academy agrees to implement special accommodations, they may include but are not limited to accommodations such as seating accommodations, testing accommodations, alternative classes, in-school tutoring, and/or medication administration or monitoring.

The evaluation will be valid for 3 years.  After 3 years, in order for a student to continue to receive accommodations or resources beyond those available to all students, a follow up evaluation must be performed.  Follow up evaluations may be administered by private practice licensed professionals, or by Monroe County Board of Education. A report of the results must be provided to the Monroe Academy Enrichment Teacher.

DISMISSAL POLICY

While it is the mission of Monroe Academy to provide the highest quality education and educational resources to each student, there may be situations where a determination is made that a student's education needs are beyond the resources and capabilities of our school.

In the  instances  where  teachers and/or  Enrichment faculty  are  of the  opinion  that  a  current Monroe Academy student requires educational accommodations , adaptations and/or resources beyond the capabilities of Monroe Academy , and such determination is confirmed by an investigation of the situation by the Headmaster, a meeting will be held with the student's parent(s) and/or legal guardian(s)  requesting a voluntary withdrawal of the student from Monroe Academy (the "withdrawal request meeting"). If the parent s) or guardian agree to voluntarily withdraw their student they will be allowed up to 2 weeks from the date of the withdrawal request meeting to locate and/or obtain placement of the child in another educational environment. In instances where a request for voluntary withdrawal is made by the Headmaster, the parent(s) or guardian(s) of the student will be relieved from the contractual requirements for tuition and fee(s) from the date the student withdraws from class forward. There will be no refund of any fees or tuition owed or paid for services provided up to the point the student officially withdraws from classroom attendance.

If the parent or guardian does not agree to voluntarily withdraw the student, or if they fail to withdraw the student by the end of the 2nd week after the withdrawal request meeting (without prior approval from the Headmaster of an extension of the 2 week period), the Headmaster shall present a request for dismissal to the Monroe Academy School Board of Directors.  In most situations, the School Administration and/or Board will make an effort to notify the parent/guardian of the meeting and the parent/guardian will be afforded an opportunity to attend and speak to the Board as well.  In making a decision on the request for dismissal, the Board may request or obtain opinions of educational, medical or behavioral consultants. Any consultants utilized in this process will be required to enter into a confidentiality agreement with Monroe Academy.

If the Board of Directors reviews the information presented and confirms that Monroe Academy is unable to provide a proper education environment for the student, the Board may vote to dismiss the student so that proper education services can be obtained in an educational environment able to accommodate the needs of the student.  If the Board votes in favor of dismissal, the student is immediately dismissed from Monroe Academy as of the time of the vote.  In instances where the Board votes to dismiss the student, the parent(s) or guardian(s) of the student will be relieved from the contractual requirements for tuition and fee(s) for that student from the time of the dismissal forward.  There will be no refund of any fees or tuition owed or paid for services provided up to the point the student is dismissed.

A unilateral decision by a parent or guardian to remove their child from Monroe Academy based on educational opportunities, learning disabilities, or educational environment, which is not ratified by the Monroe Academy Headmaster or Board, does not relieve the parent or guardian of any contractual obligations owed to Monroe Academy.

   

MATERIAL AND FINANCIAL SUPPORT

Parents of children using the Enrichment Room or utilizing a Enrichment Room service will be responsible for the financial and material support of this facility. A fee schedule will be established by the administration according to the amount of time or service each child requires.

ENRICHMENT ROOM STAFF

One teacher and one aide will be present for student assistance unless the student number using the Enrichment Room increases to a point where effectiveness cannot be achieved with these two people.

TEACHER PARTICIPATION

The teachers of each grade and subject will be part of the identification process to identify "at risk" students. After appropriate parent/teacher conferences, an approved tester, either public or private, will evaluate the student.  Once a student is identified the teacher must communicate with the enrichment teacher regarding the student's progress.

 

IEP MEETINGS

In order to plan effective programs for "at risk" students, the parents, teachers, educational consultant, administration, and enrichment room teachers will meet. At this meeting, the student's problems will be addressed and recommendations to accommodate and supplement the educational process will be determined. Goals will be set and future meeting dates to assess the student's progress will be scheduled. The entire process is designed to establish a program to help students at Monroe Academy who are not achieving educational success in the mainstream educational setting.

GOAL

It is the goal of the Enrichment Room to facilitate and accommodate all at risk students. We hope to ensure that all students at Monroe Academy are given a chance to succeed in the educational process and be adequately prepared for life after school as much as our system and resources will allow.

 

RESPONSIBILITIES OF PARENTS OF STUDENTS ENROLLED IN THE MONROE ACADEMY ENRICHMENT CENTER

Parents are responsible for:

  • Providing the school and enrichment teacher with appropriate documentation of the student's functioning level and academic levels.
  • Prompt payment of the enrichment fee by the first of the month. Services will be terminated if payment goes into arrears.
  • Regular communication with the enrichment teacher regarding their child's progress.
  • This would include attending any meetings called by the student's teacher or enrichment teacher. You should also contact the enrichment teacher regarding any academic difficulties that may occur. This way, the enrichment teacher can act as an advocate for the child.

 

GUIDELINES FOR THE REGULAR CLASSROOM TEACHER OF A STUDENT ENROLLED IN THE MONROE ACADEMY ENRICHMENT PROGRAM

The regular classroom teacher at Monroe Academy must:

  • Contact the enrichment teacher regarding a potential enrichment student or the possible removal of a student from the program.
  • Assist the enrichment teacher in scheduling the most viable time for a student to attend the Enrichment Center.
  • Communicate regularly with the Enrichment teacher regarding the student's progress, especially during the initial stages.
  • Provide the enrichment teacher with one copy of weekly lesson plans by Monday morning. The Enrichment teacher should also receive copies of goal sheets, study guides, or any other material that would assist the Enrichment teacher in assisting the student.

 

After talking directly to the teacher, if there is a continual problem with a classroom   teacher not following guidelines, the Enrichment teacher should notify the teacher's supervisor for resolution of the problem.

The Enrichment teacher and regular classroom teacher will decide how a student is to take a test according to the recommendations of the professional who submitted the testing. Some may be able to take them in the classroom with a word bank.  Teachers are always responsible for providing the word bank. Others may need to take them in the Enrichment room.

GUIDELINES FOR THE ENRICHMENT TEACHER AT MONROE ACADEMY

It is the Enrichment teacher's responsibility to work with the parents to set up testing when necessary and to provide each parent with the policies, fees, and procedures of the Enrichment center at Monroe Academy.

The Enrichment teacher must work closely with the classroom teacher so that the maximum benefit can be gained for each student. Classroom performance, needed modifications, or necessary scheduling changes should be addressed by the Enrichment teacher and regular education classroom teacher.

The Enrichment teacher is responsible for seeing that the accommodations and modifications set forth in that student's psycho-educational evaluation is carried out to the best extent possible.

The Enrichment teacher must maximum the student's time spent in the Enrichment room. All tasks completed in the enrichment room must be beneficial for the student.

A monthly progress report should be sent home monthly regarding progress or problems noted while the student is in the Enrichment room.

Submitting appropriate charges to the office for monthly billing

The Enrichment teacher must keep the school abreast of policy changes and other pertinent information concerning the Enrichment program.

The Enrichment teacher should provide personnel and parents with information regarding upcoming educational opportunities which may prove beneficial to teachers and parents.

The Enrichment teacher should keep a file with testing, progress reports, notes, etc. on each child in the Enrichment room. This file should be labeled CONFIDENTIAL AND kept locked in a file cabinet or closet.

Enrichment Room Fee Schedule

*Approved 2005-2006

$25.00                   Progress Supervision

$50.00                   Testing and/or Extra Weekly Help (Elementary) Testing Only (High School)

$75.00                   Testing and/or Study Skills Class

$100.00                 One core class taught in Enrichment Room (includes testing, progress supervision)

$125.00                 Two core classes taught in Enrichment Room

$150.00                 Three core classes taught in Enrichment Room

*The above fees are on a monthly basis.  They will be billed through the office.

 

Revised June 20, 2016

 

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