Enrichment Center
MONROE ACADEMY
ENRICHMENT ROOM
POLICIES AND PROCEDURES
MANUAL
MISSION STATEMENT
To provide supplemental educational support for students of
Monroe Academy who are at risk to fail due to specific learning
disabilities or poor school performance.
LOCATION
The Enrichment Room will be located in the upper elementary
building.
INCLUSION CRITERIA
*Before admission to the enrichment room program, a student must
meet all eligibility requirements for school and be enrolled at
Monroe Academy.
*The student must have a recent (less than 3 years)
psycho-educational evaluation by a certified psychologist,
psychometrist, or LPC. The testing should include an IQ test,
achievement test, and an evaluation for behavior and attention.
One of the following is necessary for placement in the
program:
- Medical Diagnosis or Psychological Disorder
- Developmental Learning Disorder
- Attention Deficit Disorder
- Central Auditory Processing Disorder
- Expressive or Receptive Language Disorder
PLEASE NOTE: MONROE ACADEMY IS UNABLE TO ACCOMMODATE STUDENTS
WITH INTELLECTUALLY DEFICIENT AND/OR SEVERE BEHAVIORAL AND/OR
EMOTIONAL DIFFICULTIES. These students require very specialized
settings, resources and teachers that are beyond the capabilities
of Monroe Academy.
EDUCATION ACCOMMODATIONS/ADAPTATIONS
Education accomodations and/or adaptations for students with a
diagnosed learning disability or special needs requirement will
only be implemented after the student meets certain criteria as
defined above.
In order for a Monroe Academy student to receive specialized
and/or additional educational accommodations and/or adaptations,
beyond those available to all students, the parents/legal guardians
of the student must obtain, at their own cost, a psycho-educational
evaluation and accompanying written report.
The professional performing the evaluation must be pre-approved
by the Monroe Academy Enrichment Teacher. If the parent and/or
guardian does not know of a professional who is qualified to
perform the needed evaluation and testing, Monroe Academy may give
the parent names of professionals who have done such testing for
Monroe Academy students in the past. However, by providing the
names of professionals, Monroe Academy does not make any
representation as to the current quality of work the professional
provides and Monroe Academy does not warrant or assume any
liability for any work, evaluation, treatment, diagnosis, or
testing that may ultimately be performed by such professional.
The psycho-educational evaluation performed by the pre-approved
professional must include valid and scientifically accepted testing
and must, at the least, assess the following: the student's IQ,
academic achievement, developmental assessment, and behavior and
attention testing. All testing must be performed and interpreted by
appropriately licensed and/or certified professional(s). The
following are examples of acceptable testing instruments (each test
listed would need to be the most recent or latest version of the
test):
IQ: WISC; K-ABC; Cognitive Battery of the
Woodcock Johnson; Cognitive Assessment System;
UNIT
Achievement: Woodcock-Johnson Test of
Achievement; Wechsler Individual Achievement Test
Behavior and Attention: Achenbach Child
Behavior Checklist; Teacher's Report Form;
Behavior Assessment System for Children; Behavior Rating
Inventory of Executive Functioning; Conner's Rating Scales
After completion of the psycho-educational evaluation, a written
report detailing the professional's evaluation and opinions must be
provided to the Monroe Academy Enrichment Teacher. The written
report must contain, at the least, the following:
- the professional's opinion as to any diagnosis of an
educational, medical and/or behavioral disability or condition
based on DSM (latest version) or lCD (latest version)
criteria.
- the professional's opinion regarding the student's cognitive
age or academic grade level in comparison to other students of
their developmental age
- an educational plan that outlines the most appropriate
classroom environment adaptations or accommodations for the student
, as well as any other resources that would aid the student in
light of his or her educational and learning needs, disability , or
medical condition based on the diagnosis.
After review of the professional's evaluation and
recommendations, the Monroe Academy Enrichment Teacher and
Headmaster will have sole discretion on determining how best to
implement education accommodations for the student within the
capabilities of Monroe Academy. Monroe Academy reserves the right
to include consultants in its review of the records/testing and in
deciding what accommodations can and should be provided to the
student. However, any consultants utilized by Monroe Academy will
be required to enter into a confidentiality agreement covering any
student records reviewed.
Accommodations will be made on
a case-by-case basis and only
if they fall within the capabilities
of Monroe Academy. If Monroe Academy agrees
to implement special accommodations, they may include but are not
limited to accommodations such as seating accommodations, testing
accommodations, alternative classes, in-school tutoring, and/or
medication administration or monitoring.
The evaluation will be valid for 3 years. After 3 years,
in order for a student to continue to receive accommodations or
resources beyond those available to all students, a follow up
evaluation must be performed. Follow up evaluations may be
administered by private practice licensed professionals, or by
Monroe County Board of Education. A report of the results must be
provided to the Monroe Academy Enrichment Teacher.
DISMISSAL POLICY
While it is the mission of Monroe Academy to provide the highest
quality education and educational resources to each student, there
may be situations where a determination is made that a student's
education needs are beyond the resources and capabilities of our
school.
In the instances where teachers and/or
Enrichment faculty are of the opinion
that a current Monroe Academy student requires
educational accommodations , adaptations and/or resources beyond
the capabilities of Monroe Academy , and such determination is
confirmed by an investigation of the situation by the Headmaster, a
meeting will be held with the student's parent(s) and/or legal
guardian(s) requesting a voluntary withdrawal of the student
from Monroe Academy (the "withdrawal request meeting"). If the
parent s) or guardian agree to voluntarily withdraw their student
they will be allowed up to 2 weeks from the date of the withdrawal
request meeting to locate and/or obtain placement of the child in
another educational environment. In instances where a request for
voluntary withdrawal is made by the Headmaster, the parent(s) or
guardian(s) of the student will be relieved from the contractual
requirements for tuition and fee(s) from the date the student
withdraws from class forward. There will be no refund of any fees
or tuition owed or paid for services provided up to the point the
student officially withdraws from classroom attendance.
If the parent or guardian does not agree to voluntarily withdraw
the student, or if they fail to withdraw the student by the end of
the 2nd week after the withdrawal request meeting (without prior
approval from the Headmaster of an extension of the 2 week period),
the Headmaster shall present a request for dismissal to the Monroe
Academy School Board of Directors. In most situations, the
School Administration and/or Board will make an effort to notify
the parent/guardian of the meeting and the parent/guardian will be
afforded an opportunity to attend and speak to the Board as
well. In making a decision on the request for dismissal, the
Board may request or obtain opinions of educational, medical or
behavioral consultants. Any consultants utilized in this process
will be required to enter into a confidentiality agreement with
Monroe Academy.
If the Board of Directors reviews the information presented and
confirms that Monroe Academy is unable to provide a proper
education environment for the student, the Board may vote to
dismiss the student so that proper education services can be
obtained in an educational environment able to accommodate the
needs of the student. If the Board votes in favor of
dismissal, the student is immediately dismissed from Monroe Academy
as of the time of the vote. In instances where the Board
votes to dismiss the student, the parent(s) or guardian(s) of the
student will be relieved from the contractual requirements for
tuition and fee(s) for that student from the time of the dismissal
forward. There will be no refund of any fees or tuition owed
or paid for services provided up to the point the student is
dismissed.
A unilateral decision by a parent or guardian to remove
their child from Monroe Academy based on educational opportunities,
learning disabilities, or educational environment, which is not
ratified by the Monroe Academy Headmaster or Board, does not
relieve the parent or guardian of any contractual obligations owed
to Monroe Academy.
MATERIAL AND
FINANCIAL SUPPORT
Parents of children using the Enrichment Room or utilizing a
Enrichment Room service will be responsible for the financial and
material support of this facility. A fee schedule will be
established by the administration according to the amount of time
or service each child requires.
ENRICHMENT ROOM
STAFF
One teacher and one aide will be present for student assistance
unless the student number using the Enrichment Room increases to a
point where effectiveness cannot be achieved with these two
people.
TEACHER PARTICIPATION
The teachers of each grade and subject will be part of the
identification process to identify "at risk" students. After
appropriate parent/teacher conferences, an approved tester, either
public or private, will evaluate the student. Once a student
is identified the teacher must communicate with the enrichment
teacher regarding the student's progress.
IEP MEETINGS
In order to plan effective programs for "at risk" students, the
parents, teachers, educational consultant, administration, and
enrichment room teachers will meet. At this meeting, the student's
problems will be addressed and recommendations to accommodate and
supplement the educational process will be determined. Goals will
be set and future meeting dates to assess the student's progress
will be scheduled. The entire process is designed to establish a
program to help students at Monroe Academy who are not achieving
educational success in the mainstream educational setting.
GOAL
It is the goal of the Enrichment Room to facilitate and
accommodate all at risk students. We hope to ensure that all
students at Monroe Academy are given a chance to succeed in the
educational process and be adequately prepared for life after
school as much as our system and resources will allow.
RESPONSIBILITIES OF PARENTS OF STUDENTS ENROLLED IN THE
MONROE ACADEMY ENRICHMENT CENTER
Parents are responsible for:
- Providing the school and enrichment teacher with appropriate
documentation of the student's functioning level and academic
levels.
- Prompt payment of the enrichment fee by the first of the month.
Services will be terminated if payment goes into arrears.
- Regular communication with the enrichment teacher regarding
their child's progress.
- This would include attending any meetings called by the
student's teacher or enrichment teacher. You should also contact
the enrichment teacher regarding any academic difficulties that may
occur. This way, the enrichment teacher can act as an advocate for
the child.
GUIDELINES FOR THE REGULAR CLASSROOM TEACHER OF A
STUDENT ENROLLED IN THE MONROE ACADEMY ENRICHMENT
PROGRAM
The regular classroom teacher at Monroe Academy must:
- Contact the enrichment teacher regarding a potential enrichment
student or the possible removal of a student from the program.
- Assist the enrichment teacher in scheduling the most viable
time for a student to attend the Enrichment Center.
- Communicate regularly with the Enrichment teacher regarding the
student's progress, especially during the initial stages.
- Provide the enrichment teacher with one copy of weekly lesson
plans by Monday morning. The Enrichment teacher should also receive
copies of goal sheets, study guides, or any other material that
would assist the Enrichment teacher in assisting the student.
After talking directly to the teacher, if there is a continual
problem with a classroom teacher not following
guidelines, the Enrichment teacher should notify the teacher's
supervisor for resolution of the problem.
The Enrichment teacher and regular classroom teacher will decide
how a student is to take a test according to the recommendations of
the professional who submitted the testing. Some may be able to
take them in the classroom with a word bank. Teachers are
always responsible for providing the word bank. Others may need to
take them in the Enrichment room.
GUIDELINES FOR THE ENRICHMENT TEACHER AT MONROE
ACADEMY
It is the Enrichment teacher's responsibility to work with the
parents to set up testing when necessary and to provide each parent
with the policies, fees, and procedures of the Enrichment center at
Monroe Academy.
The Enrichment teacher must work closely with the classroom
teacher so that the maximum benefit can be gained for each student.
Classroom performance, needed modifications, or necessary
scheduling changes should be addressed by the Enrichment teacher
and regular education classroom teacher.
The Enrichment teacher is responsible for seeing that the
accommodations and modifications set forth in that student's
psycho-educational evaluation is carried out to the best extent
possible.
The Enrichment teacher must maximum the student's time spent in
the Enrichment room. All tasks completed in the enrichment room
must be beneficial for the student.
A monthly progress report should be sent home monthly regarding
progress or problems noted while the student is in the Enrichment
room.
Submitting appropriate charges to the office for monthly
billing
The Enrichment teacher must keep the school abreast of policy
changes and other pertinent information concerning the Enrichment
program.
The Enrichment teacher should provide personnel and parents with
information regarding upcoming educational opportunities which may
prove beneficial to teachers and parents.
The Enrichment teacher should keep a file with testing, progress
reports, notes, etc. on each child in the Enrichment room. This
file should be labeled CONFIDENTIAL AND kept locked in a file
cabinet or closet.
Enrichment Room Fee Schedule
*Approved 2005-2006
$25.00
Progress Supervision
$50.00
Testing and/or Extra Weekly Help (Elementary) Testing Only (High
School)
$75.00
Testing and/or Study Skills Class
$100.00
One core class taught in Enrichment Room (includes testing,
progress supervision)
$125.00
Two core classes taught in Enrichment Room
$150.00
Three core classes taught in Enrichment Room
*The above fees are on a monthly basis. They will be
billed through the office.
Revised June 20, 2016